minutes
PER DOCUMENT, FROM HOURS PER BATCH
fewer errors
FROM MANUAL KEYING
PROBLEM
Delivery notes and invoices arrived as PDFs and scans in a mailbox. Staff opened each one, typed reference numbers, quantities and totals into the operations system, and mismatches surfaced only at month-end reconciliation.
AUTOMATION
An intake workflow extracts fields from each document, validates them against open orders, writes matched records straight into the system and puts anything ambiguous into a short review queue with the original attached.
RESULT
Documents are processed as they arrive instead of in end-of-week batches, and discrepancies are caught at intake rather than during reconciliation.